Reproduction of Artifact Images

Archival Image Access
Rights and Reproduction Policies
The IDHCS retains all reproduction rights for the photographs and documents within its dental history collections. Requests for permission to duplicate, publish, electronically transmit, or publicly display in exhibits images supplied by the IDHCS from its archives must be submitted on the Reproduction Use Permissions Request Form. In addition, the User must provide a written document explaining the context in which images will be used. Permission is granted for one-time use only. The IDHCS must receive one copy of any publication, brochure or other materials containing these archival images at no charge.

Reproduction Use and Duplication Services Fees
To help defray the administrative costs of duplication services, a use fee will be charged in addition to the materials costs associated with producing duplicate copies. As determined by the IDHCS, reproduction use fees may be waived for non-profit or scholarly use by individuals. An additional letter, detailing the use of the requested archival image(s), as well as proof of non-profit status, may be required.

Copyright Restrictions
As applicable, copyright restrictions and rights will be enforced with regard to reproduction and use of archival materials housed in the IDHCS’s dental history collections.

Reproduction Use Fees – Per Image
Commercial use is subject to approval by the IDHCS. Listed below are minimum fees. Fees are for a one-time use.

Editorial Use
Scholarly – individuals: Publications, dissertations            $0
Scholarly – press related: Print or electronic media (editorial, periodical or newspaper), television program, film, website            $35
Non-Profit Business            $35
Government Agencies            $35
Commercial – individual/business: Print or electronic media, television program, film, website $85
Exhibition Use
For-Profit – individual/business $130
Non-Profit – business/institution $35
Internet, Website Use
Individual/business/agency/institution      To be negotiated

Duplication Services Fees – Per Image
Currently, the IDHCS does not provide services for on-line purchase and distribution of digital images. Therefore, digital images of photographs or documents will be scanned from originals to disk, and the disk will be mailed to the user. Purchase prices given below cover staff time and materials costs. U.S. postage is included in the prices given below. California residents add sales tax. For orders to be shipped outside of the U.S., add $8 per disk.

Digital image scanned from existing photo print (5x7” or 8x10”): 300 DPI $30
1200 DPI $40
Digital images scanned from existing letters (8.5x11”): 300 DPI $30
1200 DPI $45
Digital images scanned from existing large documents (up to 11x17”): 300 DPI $45
1200 DPI $50
Digital images scanned from existing documents larger than 11x17”: To be negotiated

Image Use
Scholarly Research and Images
If artifact images from the dental history collections are used in scholarly publications, a reprint of each relevant publication or an abstract of each presentation using an image must be sent to the IDHCS for the museum archives. In addition, if an image is used in a Master’s or Ph.D. dissertation, a copy of the dissertation must be sent, upon completion, to the Curator, Ward Museum, IDHCS, University of the Pacific, Arthur A. Dugoni School of Dentistry, 2155 Webster Street, San Francisco, CA 94115. Image production is permitted with the following requirements and restrictions:

1) Artifact images are to be used only for the purposes of illustrating academic publications or presentations.

2) Digital reproductions of images in electronic publications must have a final resolution no greater than 72 dpi.

3) Photographs, CT scans, X-rays or videotapes may not be reproduced for distribution (or otherwise distributed) to others or used for commercial purposes without specific written permission of the IDHCS.

4) Any academic publication or presentation that uses these images must acknowledge the Institute of Dental History and Craniofacial Study, University of the Pacific. Arthur A. Dugoni School of Dentistry.

Exhibits/Commercial Use and Images
Use of images in exhibits or for commercial purposes require special permission for processing and requests are subject to approval by the  University of the Pacific and the IDHCS.